IBM全套项目管理文档模板com_mgt_p_a4

Communications management plan template for PROJECT / SUB-PROJECT PROJECT / SUB-PROJECT MANAGER Version number N.N Draft/Final as of dd/mmm/yy Printed on dd/mmm/yy Author Author’s name Author’s address Author’s e-mail Author’s telephone number Owner Owner’s name Document information Document source This document is maintained as an online document. Contact the author for the latest version. Revision history Version number Date Summary of changes Revision marks n.n dd/mmm/yy First version No Approvals This document has been approved by the following people. The signed approval forms are filed in the Project Control Book. Name Function Date of approval Signature Distribution This document has been distributed to: Name Function 1 Preface The Communications management plan defines the regular meetings and reporting, and the other communications activities that take place during the project. Its purpose is to help ensure that all the project stakeholders and team members receive all the information they need in a timely manner. 2 Overview Summarize the principles and key aspects of the plan under the following subheadings. 2.1 Communications with the sponsor 2.2 Communications with functional management 2.3 Communications with subcontractors 2.4 Communications within the team 3 Media Describe any important aspects of the communications media and technology that is used. 4 Scheduled meetings Complete one block of the following table for each type of regular meeting, e.g. Sub-project, Subcontractor, Project, Change board, Project steering committee, Executive steering committee. MEETING Provide a short, meaningful title for the meeting. Purpose Briefly define the objectives of the meeting Location Specify where the meeting is held Frequency Specify how often the meeting is held, the day and start time, and the planned duration. Chairperson Name the person who runs the meeting. Minutes by Name the person who takes the minutes. Attendees Name all the other regular attendees. Agenda List the standard agenda items Distribution list Name anyone other than the attendees who receives a copy of the minutes Media Specify how the minutes are produced and distributed 5 Reporting Complete one block of the following table for each type of regular report, e.g. Individual, Sub-project/team, Subcontractor and Project status reports. REPORT Name the report Purpose Briefly define the objectives of the report Frequency Specify how often and when the report is produced Author Name the person who writes the report Distributed to Name the people to whom the report is distributed Media Specify how the report is produced and distributed Reference to Indicate if any specific procedure has been defined for reporting 6 Other communications Complete one block of the following table for each type of other regular communication Name of the communication Short name of the other type of communication Description Describe other planned communications such as news bulletins, senior presentations or periodic information flow meetings. Audience The audience for whom the information is intended, such as the project team, IBM management, etc. Frequency Timing of information delivery. Media Description of media to be used, such as face-to-face meeting, conference call, e-mail, team room, or written report. 7 Schedule Attach a Gantt chart, prepared with a suitable project planning tools, showing the activities and timescales to implement the plan. 8 Assumptions, dependencies and risks 8.1 Assumptions List any important assumptions upon which the plan is based. 8.2 Dependencies List any important factors upon which the plan depends. 8.3 Risks List any important risks inherent in the plan. 9 Costs Itemize any costs, not accounted for in any other plan, that must be incurred to implement the communications management plan. Communications management plan Wt330/2 IBM Worldwide Project Management Method Page 4 Project name Copyright IBM Corp. 1999, 2002. All rights reserved. IBM Worldwide Project Management Method Wt330/2 Communications management plan Copyright IBM Corp. 1999, 2002. All rights reserved. Project name Page 4 of 4